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Thread: Revit Content Management

  1. #1
    Junior Member Rustle's Avatar
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    Revit Content Management

    I'm looking for advice on how to organize Revit content. How are you're families stored and organized?

    It seems that the two main considerations are how to store/access them and then how to organize them. I know there are a lot of family management software solutions out there but they very greatly in cost / value and I'm looking for a simple solution though I would be curious about how they compare. Specifically I've been debating the value of a folder based family library vs container files (Revit projects).

    Using folders is low cost and familiar to people but it is lacking in search / filter functionality. The folder structure creates a rigid sort and buries content in level after of level of folders unless each family name has many different levels of data in it. With folders you still have to manage system families / drafting views in a container project.

    It seems to make more sense to just have a container file with everything in it. This gives you one place to find all the content and it can be organized a few different ways. In 2013 you can now search in the Project Browser and families are already organized by what category they are for easy browsing. Drafting views can be organized by type and sheets can be created to compare them side by side. Drafting views could be created to layout all detail components for browsing. 3D content can be placed on levels by category and you can shop like a department store. 3D views can be created for quick filtering. Managing families is easier in a project than in a folder structure. When you find what you are looking for you just copy / paste into your project.
    One File to Rule Them All!

    Has anyone tried just using a container file for everything? If so how did you organize it? Is it a problem when there are more than 10 people in it? Did you break them up by assembly type or market segment?

  2. #2
    Moderator snowyweston's Avatar
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    I have used "container" files for system families before (one per category) and they worked fine - efforts to do the same with loadable content never got off the ground, and I'd question their worth anyway (how would you do profiles for example?) and since we had a fairly robust naming "system" and snappy SAN-based network, our libraries weren't too onerous to navigate - and (obviously) using the intrinsic value of permissions that Windows gives us, made management easier than a "access to all" set of files.

    In the end though we bought Kiwicode's Family Browser - which will get a number of mentions in subsequent responses I'm sure - and I'm eager to buy it again for my present office.
    d.stairmand likes this.

  3. #3
    Junior Member Rustle's Avatar
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    Quote Originally Posted by snowyweston View Post
    I have used "container" files for system families before (one per category) and they worked fine...
    How have you managed drafting views? It seems to make sense keeping them in the same container file as the your detail components as you can't have one without the other. Having your details in a container file (made from detail components) and your detail components in a folder means that you have them in two locations. I'd like to avoid multiple locations for the same content.

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    Moderator cellophane's Avatar
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    You also have to keep in mind the upgrade cycle for Revit is pretty fast. New version every year, no backwards compatibility. If you use container files you will have to update every year - which can easily mean updating components, sub-components and any detail components as well as your container files. I personally like folders for most content. Our in-house organization is very similar to the OOTB structure for consistency and while still being flushed out, naming is as logical and descriptive as I can make it without getting into Omniclass or Uniformat. i.e. CW-Base-Sink, Window-Double-Hung, Plumb-Toilet-ADA, SE-Grab Bar etc. OOTB objects have their default naming system.

    If you have a single file with EVERYTHING in it - how do you detail a new condition or where existing and new meetup? While we have a lot of details that are very similar I can't think of many that are identical. If you build your template with the most common DC's already loaded in and some well thought out detail groups you will be at the same place with (imo) a lot less work.

    I'd also second using something like Family Browser.

    Some additional food for thought:
    http://www.revitforum.org/architectu...aging-all.html
    http://www.revitforum.org/architectu...anagement.html
    also see the link in my signature - the template post is probably most relevant
    Last edited by cellophane; November 6th, 2012 at 02:20 PM.

  5. #5
    Junior Member sgermano's Avatar
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    I know this is a old post, but has anyone checked out Unifi? Full parameter metadata searching, no folder structures, intelligent custom meta tags for smarter searching, cloud powered providing easy access to content for off site employees, RFA submission and QA workflows, user ratings on families, and library sharing with outside companies. www.discoverunifi.com
    Last edited by sgermano; March 6th, 2014 at 03:44 AM.
    ecraider likes this.

  6. #6
    Junior Member Revit Express Tools's Avatar
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    Watch how Shared Parameter Manager, Family Processor, BIM List, Batch Family Loader and Family Tools help you manage your content.


  7. #7
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    Content Management For Revit

    There is aleady a Content Management Solution for Revit check out Content Studio.

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