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Thread: managing revit content library

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    managing revit content library

    i am not sure if this is the correct forum to post this issue. if not, can someone direct me to a proper forum.

    i am acting BIM Manager and we are at a cross-road with limitation on access to our company revit library. the i have as the one managing the revit library is, everyone has access to each family. meaning, someone can edit/ make changes to one of our standard families (title blocks, doors, windows, etc.) and save over the top of our standard family. with this happening and the manager not knowing about it, others are using said family and wondering why it is different than the last project they used said family in.

    i feel that there should be some limitation on how much control the users have with the library. i would like to get everyones thoughts on how they manage their revit content (family) library?

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    Forum Co-Founder Twiceroadsfool's Avatar
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    I recommend companies 100% lock down the Revit Library, so LESS than 5 people can edit it. Ideally, only one person as the final content curator.

    NOTE: Ive argued about this with a LOT of people, over the years. And *EVERY* firm that has more than 5 people editing their content, that has argued with me about it, ive looked at their library and concluded it was total ****.

    But certainly, thats only one persons opinion. =)

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    Administrator Gordon Price's Avatar
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    Quote Originally Posted by Twiceroadsfool View Post
    I recommend companies 100% lock down the Revit Library, so LESS than 5 people can edit it.
    When I was doing BIM Management, I took it one step further. I had an inbox, where power users could put families they thought should be added to the library. But, the library itself was locked down so even I couldn't edit when logged in as myself. I had a dedicated Content Manager user account for actual messing with the live content. Why...? Because one too many times I jacked up the live library and someone got one of my half finished sausages in their model. So, the special user account forced me to be hella mindful when I was mucking around in that library.

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    Forum Co-Founder Twiceroadsfool's Avatar
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    Half Baked Sausages. LMFAO.

    To be clear, im not suggesting five "power users" are allowed. I know some firms are actually large enough to have 5 people on a dedicated "content team," that's the only reason i said 1-5. But i completely agree, about the half baked sausages, lol.

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    Each of our projects has a "Families" folder where users store any non-official-library families they may have or need for that project. Gives users freedom to adjust families on a per-project basis, but keeps the library free of clutter.
    lawrenceolmos and d.stairmand like this.

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    Member kowen1208's Avatar
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    Quote Originally Posted by cellersick View Post
    Each of our projects has a "Families" folder where users store any non-official-library families they may have or need for that project. Gives users freedom to adjust families on a per-project basis, but keeps the library free of clutter.
    This is how I've managed things. Users are allowed to modify official approved content or create something new, and save it there. On project close-out, the project families are reviewed and either left where they are or moved into the library after any necessary clean-up depending on how valuable/useful they are.

    If possible, the library should be locked down as Aaron recommended.

    Also, I have an "under construction" library for those half-baked sausages.
    Last edited by kowen1208; May 3rd, 2018 at 09:23 PM.

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    Forum Co-Founder Twiceroadsfool's Avatar
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    I keep a Project Content directory in each project as well, for the one off or specialty things that need to get BUILT for each project. But- when i was working in other firms- if i went in a PC folder, and found modified versions of office standard content, "because someone didnt like how it worked," discussions needed to be had.

    Dont underestimate how much time or energy gets wasted, because "someone thinks they know better." If they think they know better, they need to come have a conversation BEFORE they change stuff, not after.
    lawrenceolmos and cellersick like this.

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    Senior Member chris.macko's Avatar
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    Quote Originally Posted by kowen1208 View Post
    This is how I've managed things. Users are allowed to modify official approved content or create something new, and save it there. On project close-out, the project families are reviewed and either left where they are or moved into the library after any necessary clean-up depending on how valuable/useful they are.
    That's how it's supposed to work here with the project close out review, but unfortunately no one ever seems to allocate any actual time for that review process.

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    Senior Member DavidLarson's Avatar
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    Quote Originally Posted by chris.macko View Post
    That's how it's supposed to work here with the project close out review, but unfortunately no one ever seems to allocate any actual time for that review process.
    They would if you had a project like the Never Ending Project (TM) that I'm working on.

    I like the idea of a BIM Manager controlled library with a separate folder for user generated families to be reviewed. Each project that has job specific families has a folder for those families.

    I also have a folder on my local machine for families I use that will wind up getting into the family to be reviewed folder. There are always some bugs that need to be worked out. Mainly tweaks to make the families more idiot resistant. Things like tweaking placement guides for common items.

  10. #10
    Forum Co-Founder Twiceroadsfool's Avatar
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    Quote Originally Posted by chris.macko View Post
    That's how it's supposed to work here with the project close out review, but unfortunately no one ever seems to allocate any actual time for that review process.
    I have a way to (sort of) make sure it happens. A "crawler" script that runs through the network, and MOVES all their content in completed jobs to a "pending" folder that they cant see, until it gets reviewed and processed. They cant get to it, they complain to management. Management eventually alots the time for the review to happen, LMAO.

    But it sure doesnt make me popular. :P

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